Contact Form Privacy Notice
DEFINITIONS
The terms used in this privacy notice shall have the following meanings:
Personal Data: Any information relating to an identified or identifiable natural person,
Personal Data Protection Law (“KVKK”): Law No. 6698 on the Protection of Personal Data, which entered into force upon its publication in the Official Gazette on April 7, 2016,
Güven Asfalt Petrol Ürünleri Uluslararası Ticaret Anonim Şirketi (“Güven Asfalt”): The legal entity located at Mutlukent Mah. Gökırmak Sok. No:24 Çankaya / ANKARA,
Data Processor: The natural or legal person who processes Personal Data on behalf of the Data Controller based on the authority granted by the Data Controller,
Data Controller: The natural or legal person who determines the purposes and means of processing Personal Data and is responsible for the establishment and management of the data recording system.
DATA CONTROLLER
Güven Asfalt Petrol Ürünleri Uluslararası Ticaret Anonim Şirketi, hereinafter referred to as “Güven Asfalt,” has the status of “Data Controller” for the personal data specified in this privacy notice, pursuant to subparagraph (ı) of paragraph 1 of Article 3 of Law No. 6698 on the Protection of Personal Data (“KVK Law”).
Your personal data is processed in accordance with Law No. 6698 on the Protection of Personal Data and secondary regulations, within the framework of the purposes and legal grounds stated below.
If you fill out the “Contact Form” available at [https://elizhotel.com.tr/iletisim/], your Name-Surname, E-Mail Address, Phone Number, and the note you wish to submit will be processed by Güven Asfalt within the scope of the communication request you have created, for the purposes of contacting you, evaluating your requests, complaints, and suggestions, and finalizing them, in accordance with Articles 4, 5, and 6 of Law No. 6698 and in line with the following principles:
- Lawfulness and fairness
- Accuracy and, where necessary, being up to date
- Processing for specific, explicit, and legitimate purposes
- Being relevant, limited, and proportionate to the purposes for which they are processed
- Retention for the period stipulated in the relevant legislation or required for the purpose for which they are processed
WHICH PERSONAL DATA DO WE PROCESS?
The personal data that may be subject to processing by us is as follows:
| Personal Data Categories | Examples of Personal Data We Collect |
|---|---|
| Identity Information | Name, surname |
| Contact Information | Personal e-mail address, phone number |
| Any other information you decide to share with Güven Asfalt at your own discretion | Other information you share at your own initiative, feedback and opinions you send to us via online platforms or other channels, feedback, opinions, evaluations, comments, and all other information you share on Güven Asfalt and group company platforms, or information you submit through an expense reporting management tool or other internal company tools. In addition, certain personal data belonging to third parties may also be transmitted to us by you. For example, personal data of guarantors, companions, visitors, family members, etc. In order to manage our technical and administrative risks, we may process your personal data through methods that are generally accepted in these areas and comply with legal and commercial practices and the principle of good faith. |
PURPOSE OF PROCESSING PERSONAL DATA
Your personal data listed above is processed in accordance with the KVK Law and secondary regulations, within the framework of the purposes and legal grounds stated below:
Improvement of Company Activities and Receipt of Solution Proposals:
Your personal data may be processed based on the legal grounds of the establishment or performance of a contract specified under Article 5/2(c) of the KVK Law and legitimate interest regulated under Article 5/2(f) of the KVK Law, for the purposes of ensuring corporate cooperation, evaluating your project proposals in the execution of social responsibility and civil society activities, taking actions to improve company activities, fulfilling the requests you have submitted to us, and carrying out data backup and storage processes.
Legal Obligations:
Your personal data may be processed based on the legal grounds of “being expressly provided for by laws” specified under Article 5/2(a) of the KVK Law and “being mandatory for the data controller to fulfill its legal obligation” specified under Article 5/2(ç) of the KVK Law, for the purposes of fulfilling the legal obligations to which the Company is subject, ensuring information security, and ensuring the security of the relationship between the parties, taking into account the provisions of the Personal Data Protection Law and other relevant legislation.
Resolution of Disputes:
Your personal data is processed based on the legal ground of the establishment, exercise, or protection of a right specified under Article 5/2(e) of the KVK Law, for the purposes of proving that transactions have been carried out in compliance with the law, proving that legal obligations have been fulfilled, and ensuring the resolution of disputes. It may also be shared with the relevant legal authorities.
Processing of General and Special Categories of Personal Data Related to the Request:
In the description fields available on the website, we primarily ask you to share your personal data only in line with your request. If you share data that exceeds the scope of your request, such data will be destroyed by our Company.
METHODS OF COLLECTING PERSONAL DATA
Güven Asfalt collects and processes your personal data primarily through the contact forms available on our website, within the scope of the data processing purposes and legal grounds stated in this privacy notice, in accordance with the KVK Law and relevant legislation.
In addition, your personal data collected through the following channels may also be processed for the purpose of fulfilling your requests:
- Your personal data collected by automatic or non-automatic methods via e-mail, verbal communication, call center, written or electronic media,
- Your personal data stored through electronic storage areas, software and programs, and accounting programs where your personal data is recorded and retained,
- Your personal data collected through communication channels operating over the internet, websites, social media, verbal meetings, SMS channels, verbal, written, and electronic media.
This privacy notice provided to you has been prepared for your personal data collected online and processed in related processes.
STORAGE OF YOUR PERSONAL DATA
Your personal data is stored based on one of the data processing conditions specified in Article 5 of the KVK Law and in accordance with the general principles specified in Article 4 of the KVK Law, particularly for the period stipulated in the relevant legislation or required for the relevant purpose, and is destroyed within the destruction period.
TRANSFER OF PERSONAL DATA
Your collected personal data may be transferred within the framework of the personal data processing conditions regulated under Articles 8 and 9 of the KVK Law.
Based on the data processing condition regulated under Article 5/2(ç) of the KVK Law, namely that “data processing is mandatory for the Company to fulfill its legal obligation,” your personal data may be transferred to courts and public institutions and organizations requesting information for the purpose of making legal notifications.
Based on the data processing condition regulated under Article 5/2(e) of the KVK Law, namely “for the establishment, exercise, or protection of a right,” your personal data may be transferred to law firms and other consultants for the purposes of serving as evidence in possible disputes, obtaining legal consultancy and technical support, and auditing whether the parties comply with their obligations.
Based on the legal ground of the “legitimate interest of the data controller” regulated under Article 5/2(f) of the KVK Law, your personal data may be transferred to domestic and/or foreign suppliers and/or archive companies from which services are obtained for the secure storage of your information, electronic storage, website infrastructure server services, backup services, or provision of systems.
Based on the data processing condition of the existence of a standard contract, which is one of the appropriate safeguards regulated under Article 9/4 of the KVK Law and announced by the Personal Data Protection Board, containing matters such as data categories, purposes of data transfer, recipients and recipient groups, technical and administrative measures to be taken by the data recipient, and additional measures for special categories of personal data, your personal data may be transferred to domestic and/or foreign-based suppliers from which the Company receives services, for the purpose of ensuring the security of your personal data through electronic or physical data storage, use of cloud services, backup services, or systems.
RIGHTS OF THE PERSONAL DATA SUBJECT
Pursuant to Article 11 of the KVKK, everyone has the right to apply to the data controller and request the following regarding themselves:
- To learn whether their personal data has been processed,
- To request information if their personal data has been processed,
- To learn the purpose of processing personal data and whether they are used in accordance with their purpose,
- To know the third parties to whom personal data has been transferred domestically or abroad,
- To request correction of personal data if it has been processed incompletely or incorrectly,
- To request the deletion or destruction of personal data within the framework of the conditions set forth in Article 7 of the KVKK,
- To request that the transactions carried out pursuant to subparagraphs (d) and (e) be notified to third parties to whom the personal data has been transferred,
- To object to the occurrence of a result against the person themselves by means of analyzing the processed data exclusively through automated systems,
- To request compensation for damages in case they suffer damage due to the unlawful processing of personal data.
APPLICATION TO THE DATA CONTROLLER
As the relevant person, you must submit your requests regarding your rights pursuant to paragraph 1 of Article 13 of the KVK Law, in writing or by the methods regulated under the Communiqué on the Procedures and Principles of Application to the Data Controller (https://www.resmigazete.gov.tr/eskiler/2018/03/20180310-6.htm), in a clear and understandable manner, together with documents identifying your identity and address information, in written and wet-signed form, by hand delivery, post, or notary public, to the Company’s full address stated below.
Your request will be finalized by Güven Asfalt free of charge as soon as possible and, in any case, within thirty days at the latest from the date your request reaches Güven Asfalt, depending on the nature of the request. However, if the transaction requires an additional cost, Güven Asfalt may charge the fee determined in the tariff set by the Personal Data Protection Authority.
GÜVEN ASFALT PETROL ÜRÜNLERİ ULUSLARARASI TİCARET ANONİM ŞİRKETİ
Address: Mutlukent Mah. Gökırmak Sok. No:24 Çankaya / ANKARA
Phone: +90 312 440 25 40
E-Mail: [email protected]
KEP Address: [email protected]